Duplicate an Extension of Time (EOT) notice

To duplicate an Extension of Time (EOT) notice, follow the steps below.

Step 1: Go to the EOT register

Navigate to your Management module and click on the EOT notice tool to access the EOT register.

Step 2: Click the overflow button

Click the overflow button on the right-hand side of an Extension of Time (EOT) notice block and select "Duplicate" from the menu.

Step 3: Add recipients

First, type into the "To" field to search for the contact you would like to address the EOT notice to.

You can then type into the "Cc" field to include any other related contacts in the notice and all related correspondence (e.g. project team members).

If the contact you are searching for isn't in your address book, click the "ADD NEW CONTACT" button to add them.

Note: you can search for anyone in your address book by contact name, email address, company name or tag. Contacts do not require a Webuild account to view, download or respond to your notice.

Step 4: Add/Edit notice information and response required a date

Add to or edit the information stating the nature of the EOT claim and change the response required by clicking into the date picker and selecting a date.

You can also opt to automatically send email notifications to all recipients once the "response required" date has passed by checking the "Send overdue notifications" box.

Step 5: Add/remove delay days

Remove delay days by clicking the "X" button on the right-hand side of each, or add additional delay days by clicking the "ADD DAYS" button.

Note: if the delay days related to the EOT claim are unknown, check the "Days to be Confirmed" box. Delay days can be added at a later date by clicking in to the notice from the register.

Step 6: Add markups or other attachments (optional)

Click the small floating paperclip button to reveal the attachment options for your notice.

Attach a plan/file from your document register to your notice
Markup a plan from your document register and attach it to your notice
Attach any form notice from your Management module to your notice
Attach a photo or file from your device to your notice

Step 7: Send, Save or Save as draft

After adding all related information to your notice, click the "DONE" button on the top right-hand side of your screen to reveal the below options:

Send (email notifications are sent to recipients)
Save (email notifications are not sent to recipients, but notice is logged)
Save as draft (come back to your notice later)

Step 8: Notifications (if sent)

After sending an EOT notice, each contact receives an email notification like the one in the example below.

Recipients can click the "Download Notice" button to download the EOT notice pdf and any related attachments or click "View Details" button to view the EOT notice and related files via the interface.

Recipients can also approve/reject EOT days via the interface by clicking the "Approve", "Partly Approve" or "Reject" buttons.

A record of the EOT notice is added to your project's EOT register with all related information, including a date/time stamp for download activity.

Example: EOT Notice

Example: EOT notice pdf file

Step 9: Responses or questions

All recipients can ask any questions by replying directly to the email notification. The sender and all other recipients will receive the related updates via email.

EOT notice senders and recipients can also send messages via the notice's "COMMENTS" tab when viewing the notice online.

All replies to EOT notice emails and messages will also be logged in the "COMMENTS" tab of the EOT notice in the interface.

Note: recipients that are not a part of your organisation will only be able to view and access the notices that relate to them.