This article will teach you how project team members and Change Order notice recipients can approve, partially approve or reject Change Order claim notices.

To close a Change Order notice, follow the steps below.

Project team members

Step 1: Go to the Change Order register

Navigate to your Management module and click on the Change Order notice tool to access your project's Change Order register.

Step 2: Go into a Change Order notice

Click on the related Change Order notice.

Step 3: Click the "APPROVALS" button

In the "EOT BREAKDOWN" tab, click the "APPROVALS" button on the top right-hand side of your delay days list.

Step 4: Enter the approved amount

The total claimed Change Order amount is listed in the Approvals dialog.

Type in the amount that has been approved for the claim.

Step 5: Close Change Order notice

After a project team member enters the approved Change Order amount, they can close the Change Order notice and send updates to all notice contacts. An updated Change Order notice .pdf file is attached to the email notification, including a sign-off section with the notice creator's signature (if added).

To add your signature to the "sign-off" section of your updated Change Order notice .pdf file, click the "Attach signature" box then click and drag to draw your signature.

Example: Closing a Change Order notice - signature section

Example: Closed Change Order notice email notification

Example: Change Order notice .pdf file with "Sign-off" section included.

Change Order notice recipients

Step 1: Go to Change Order notice email notification

Go to your email inbox and open the related Change Order notice email notification.

Step 2: Click an action button

At the bottom of the Change Order notice email notification, click the "APPROVE", "PARTLY APPROVE" or "REJECT" button to be directed to the Change Order notice interface.

Note: contacts from outside your organisation can only view and download notices that are related to them.

Step 3: Enter the approved amount

The total claimed Change Order amount is listed in the Approvals dialogue.